If the company does not have a specific program to control travel costs, we can make a template travel as form to facilitate verification work. This can be done with one of the Office tools, if possible with a spread sheet and will adapt as needed. We can include the logo, corporate colours and fonts. The basic data that should include the template are:
Date, destination, employee/s, flight details, hotels, car rental, other expenses. Booking Type: Through a travel agency, Internet.
Specify all the details, companies we have hired flights / car / hotel and each confirmation prices. Thus, to verify the invoices we don’t have to browse the e-mails seeking confirmation prices, but we have written down and we can filter it by date, employee, destination, etc. We only go to the confirmation e-mails in case of rejection of prices.
Thus, besides the quick check, we always have updated the total booking trip expense report and even if it was necessary, we can add other outlays produced during the trip. In short, we will provide necessary information to get the results of cost-benefit of a particular trip.