Have you ever heard some managers saying that they don’t have secretaries, assistants, that they don’t need them? However, have you also heard them complaining about the lack of time? Those same managers end up being the most expensive secretaries/assistants, since they invest too much time in tasks that aren’t theirs instead of doing what they actually can add value.
We, the secretaries, assistants, do quickly those tasks which are tedious for managers. So I am going to detail some of them to value our profession:
Telephone: phone philtre, call forwarding.
Internal organization: consumables and internal supplies.
Organizing meetings: Managing conference rooms, sending the agenda, welcoming visits, writing minutes and doing the Gantt chart to follow tasks to do.
Presentation: doing, updating. Coordination among different people who are part as speakers.
Visits, trips, events: Preparation: presentation of budgets. Organization: travel dossier, visit agenda of guests and their companions, event, congress. Afterward: gathering results, report and checking invoices.
Documentation: Manuals: welcome, corporate image, procedures, communications. Digitalisation, classification, revision, updating, file, localization, document templates and their link to a database for their automatization, the outline of a blueprint, physical presentation of documentation: printing, binder, following up.
And of course, being always CO!
Post picture made with Canva.
Marisa Rey 